458 - Friday Workbox Essential FAQs with Monique Horb

In the current podcast series, I am sharing my conversations with members of the Dream Team while we are in the messy middle of some of our current transitions. In this four part series we will be unpacking the most commonly asked FAQs for different parts of the Organize 365® transformational journey. I want to keep you updated on changes and improvements as we declutter and organize before our 10th Anniversary in January 2022. We are not eliminating anything, or raising our prices on any existing products. We are simply doing some decluttering, organizing, and increasing productivity. This week, I am sharing my conversation with Monique Horb. Monique is the Organize 365® Director of Business Development. We have spent most of the last year taking the Friday Workboxes to 110%. We have upgraded our Friday Workboxes into two overarching categories - Business and Education.  We look at work differently here at Organize 365®. For us, work includes anything you do for the majority of your hours from Monday to Friday. We want to help you organize the different kinds of work that you do so that you can get more life and spend time in your unique purpose. Friday Workbox FAQ What is the Friday Workbox™ and why might I want one? At home, we are used to thinking about having paper. However, at work, it feels like we are always on a computer. The Business Friday Workbox™ is a physical representation of your work inside of a box. Our brain is not digital.This system will hold all of your ideas and actionable to-do in a single place where you can quantitatively see it. Printing your emails and other digitials items helps you and others see the quantity of work you are handling. What is the difference between a Sunday Basket® and a Friday Workbox™? The physical components are the exact same physical tools as the Sunday Basket®. But, it goes deep because business is more complex and nuanced. For most of us, our brains make connections better when we are not in front of digital screens.  The Sunday Basket® is for anything related to your home, and the Friday Workbox™ is for anything related to work. Both help to eliminate your to-do list, and hold your ideas for future possibilities. Both help you to prioritize how you will spend your time and energy over the upcoming week. I understand how the Friday Workbox ™ can hold ideas, but what other things go in there? As a leader of a company, it is easy to spend a lot of time talking about ideas. If you have a more traditional job, the systematic approach of the Friday Workbox™ will still work for you. It works for anyone in any kind of business.Every job has four core components. Once you identify the components that relate to your job, you can optimize them and make your approach more productive.  What colors are used in the Friday Workbox™? Pink - anything that is only done by youPurple - your assignment or job descriptionBlue - the team that helps you get your work done (direct reports and supervisors)Green - financial OR administrative and repetitive tasks If I get a Friday Workbox™, how long will it take to work? What do I have to do for this to be useful? This is not a one and done system. The Sunday Basket® takes four to six weeks to build the habit. The Workbox takes a bit longer to set up and build the habit. We ask you to give it a full quarter of the year; give it a full 13 weeks. You keep talking about planning. I don’t feel like I have the time or authority to stop my work and plan for my next quarter. How does your planning system work? When I think about my planning, I realize that I am a teacher, and teachers always spend so much time planning. I’ve always been a salaried employee, not an hourly one. When I tried to limit my hours in the past, I had to plan a lot to be a really good teacher. As the owner of Organize 365®, I am spending at least 20 hours a week thinking and planning. The more prepared I am, the faster and easier the work is for the rest of the team.For you, start with five minutes after each meeting. Go through what you have been asked to do, and add it to your actionable to-do list. See how much your productivity improved. Next, add on five minutes before meetings and review the notes from the previous meeting, write down any questions you have for the meeting, and then do your five minute post review. I know that a Friday Workbox ™ is the place to store the actionable to-dos and the Friday Workbox ™ Planner is the place to plan. What makes the Organize 365® planner different from others? I was an unusual child and I have had a planner since the fourth grade. I love planners. Most planners sold are really more of a date book or calendar; they record dates. Our planners have actual education for how to plan your time. The front of the planner has pages to guide you in thinking about your goals in all four kinds of work. I then guide you through an audit of how you actually spent your time. Then, we realign your time decisions so you can create what you are trying to create. The calendar keeps track of your appointments, and the planner gives you the vision of what you are going to accomplish.Planning and purposeful thought makes everything happen. Every single person is busy, but the goal in life is not to do more. The goal is to organize your time, thoughts, and energy so that you can make the biggest impact in the world. This system will increase your impact. Using a common language improves your communication tools. Improving your communication tools helps more people collaborate effectively without requiring more complexity. I have a lot of paper for my job. Does it all live in the Friday Workbox™? Each slash pocket represents and holds the paper for a single idea or project. Lisa has multiple boxes of slash pockets — one at work and one at home. The most active ones live in an active workbox or portable bag for this quarter, and the rest tend to stay in one place. Frequently accessed reference papers are printed and kept physically in binders, and they are also kept digitally. The binders are color coded to match the workbox and hold the reference materials for easy access when needed. The contents of each binder is reviewed quarterly to ensure they are up to date and to identify any decisions that need to be made on the contents. I have heard about a Friday Workbox™ Club. What is that and how can I join? As a teacher, I know there are many different kinds of students and learners. They need different levels of support and tutoring to be successful. Organize 365® provides three different ways to help you be successful in implementing the Friday Workbox™ system. On demand dashboard training videos Friday Workbox™ Club  - 90 minute virtual sessions in an online community for co-working and accountability Friday Workbox™ Certified Organizers - individuals who partner with Organize 365® and can provide 1:1 or small group assistance I have purchased other programs and not followed through. What support or access is there for the Friday Workbox™? Organize 365® is an education company. When you invest in our programs, I want you to have access to the teachers, the community, and the support you need to achieve organization. There is a lot included in your initial purchase — we want you to succeed!This is your professional development and an investment in yoru time management and productivity. It will multiply your time going forward, and we are not going to take it away from you. Is there a way to try this before I make a purchase? Absolutely! Please go to organize365.com/workboxes and read all about the workboxes. A Masterclass is coming soon! And, there is a free five day mini course available to you.