44 - Storing and Sharing Your Files

This week on the Scale Your Small Business Podcast, Jillian is breaking down best practices for storing, sharing, and saving important information. In a professional world increasingly dictated by technological advancement, it’s crucial that you stay ahead of the curve when it comes to taking care of your business’s virtual and online data. Let’s talk about some of the easiest tools you can employ today to get started.    There are a few different possibilities for sharing and saving files for your business, the two most helpful being G-Suite and Dropbox. Today, we’re going to focus on Dropbox.   While Dropbox has a free version, the paid option has a fair share of beneficial aspects that you may find useful. This version allows you to easily recover deleted, manipulated, or otherwise messed-with files. No matter what happens, you are always in control of your data.   Dropbox also has some solid security, but always remember to do your own research first. Dropbox offers a dual authentication service that will prompt anyone signing in or out to use two forms of identification to authorize their login. This way your files stay secure, especially if you have a large team all over the world.   Also helpful if you have a large team, remote or not, is how easy it is to share files. You can download them in different places, make edits, upload data for your team or for your review, and more. Dropbox is also available offline. That means all your files are available anytime, anywhere.    Everything on Dropbox is saved to the cloud, which makes your files safer, more accessible, and easier to use. If you’ve got multiple devices, you can download them or access them online depending on your hard drive space. You can upload from any device as well!   Key Takeaways:   Dropbox allows you to easily recover deleted, manipulated, or otherwise messed-with files. No matter what happens, you are always in control of your data. Dropbox also has some solid security, offering a cloud-based saving method and a dual authentication service. If you have a large team, remote or not, Dropbox makes it easy to share files. You can upload or download from many different places. It’s available offline, which means all your files are available anytime, anywhere.